General Information
Registration is now open – Join us for the 22nd “CML Horizons: Learn. Share. Grow” Hybrid Conference
DATE: 24 – 26th May 2024
LOCATION: Vilnius, Lithuania
The CML Advocates Network (CML AN) Steering Committee is delighted to announce the highly anticipated return of the 22nd Annual CML Horizons hybrid event, set against the captivating backdrop of Vilnius, Lithuania. This year’s conference promises to be a dynamic blend of in-person and online experiences, creating an immersive environment for all attendees. Vilnius, with its cultural richness and vibrant atmosphere and the hometown of our beloved former chair Šarūnas Narbutas, is poised to host an innovative gathering that transcends geographical boundaries.
Immerse yourself in crucial medical discussions, including TFR Strategies and Challenges: Learning from Experiences and Navigating Tomorrow: CML Care in the Technological Era. Experience the unveiling of Expert Perspectives Unleashed in our ‘Meet the Expert’ Session with Interactive Rotations. Discover the ever-popular Best Practices in Advocacy and delve into empowering strategies and collaborations in our Breakout and Workshops sessions. Stay tuned for more topics to be announced soon.
An exciting addition to this year’s program is the Poster Session, providing an interactive platform for sharing insights and innovations. As an enticing incentive, delegates presenting a poster not only contribute to the collective knowledge pool but also have the chance to bring a second delegate where conference fee will be waived for the second delegate. The best part? We’ll take care of printing the poster for you, ensuring a seamless and impactful presentation.
This year marks a significant milestone as we return to the familiar May dates, echoing the pre-pandemic schedule. The reunion in May brings a sense of continuity and allows us to reconnect with the essence of our annual gathering, embracing the spirit of collaboration and knowledge exchange.
Moreover, as requested by our members we’re having in-person regional meetings to address the core needs of specific regions. Engage with like-minded advocates, share experiences, and strategies for impactful advocacy within your region.
In addition, the Steering Committee nominations this year are for Western Europe, Central & Eastern Europe and West Asia and Middle East & Africa regions. This is your chance to actively contribute to the leadership of the CML Advocates Network and shape the future of advocacy in these regions.
Our lineup of expert speakers includes Prof. Hochhaus, Prof. Cortes, Dr. Benneh, Dr. Zackova, Nurse Specialist Irene Caballes and others soon to be announced, bringing a wealth of knowledge and experience to the forefront. Engage with leading advocates in our medical & advocacy sessions, where the focus is on empowering advocacy through effective strategies and collaborations.
This hybrid event allows you to choose between attending in person in Vilnius or virtually from the comfort of your home. Network with CML advocacy leaders worldwide, exchange ideas, and form collaborations that transcend borders, contributing to the success of your organization.
Don’t miss out on this transformative experience. Visit the registration desk on the platform to secure your spot at the 22nd CML Horizons event in Vilnius, Lithuania.
A vital update for all prospective attendees: Lithuania is part of the EU and thus requires a Schengen Visa. If you require a visa to join us at the 22nd Annual CML Horizons event in Vilnius, Lithuania, we kindly urge you to complete your registration by the 28th of February. This early registration deadline is crucial to facilitate timely visa appointments and document processing. Once the team has confirmed your registration and sent you the necessary support documents, we strongly encourage you to promptly initiate the visa application process. Taking swift action will aid embassies and visa agents in having sufficient time for processing. This will also help us in booking the flights early as soon as visa is granted. Your prompt attention to these deadlines is greatly appreciated, as it enhances the likelihood that all participants can fully engage in this enriching event without facing logistical challenges.
Vilnius, Lithuania, will host CML Horizons 2024. Registration will be available for up to three participants per organization.
Option 1: A full scholarship will be provided to the first delegate from the patient organisation who meets the eligibility criteria. As part of your scholarship, you will receive an economy-class return flight from your home country to Vilnius and you will not have to pay the conference fees & accommodation. (Please discuss this with your Organisations Leader and obtain their approval)
Option 2: To qualify for a second delegate from the same patient organistaion, your organization must submit and present the poster during the allocated session in our programme “Poster Palooza: Interactive Presentation, Networking & Conversations” (please visit our poster page on our website for more information or contact the team). If you agree to this criteria for second delegate from the same patient organization, the conference fee (800 Euros) will be waived, however you will have to arrange your own travel to Vilnius, Lithuania.
Option 3: A third member of the same patient organization will be responsible for both his/her own travel and the 800 Euro conference fee.
What are the eligibility criteria?
Participants who wish to take advantage of the above-mentioned options must fulfill the following requirements:
- Be a staff member or volunteer of a CML patient organisation that is an active member of the CML Advocates Network
- An individual who is in the process of setting up an organisation for CML patients
- Being in a position to participate in ongoing CML advocacy activities and initiate new initiatives
- Ability to communicate in English
Depending on your choice, the registration form will have the above-listed options, and you will have to specify and confirm (in case of 2nd delegate) which option you want to choose before submitting the form.
If you need further information please contact Lidija our Head of Member Relations, Events & Programme Manager on email: [email protected] or on Tel: +389 7838 8235 through WhatsApp, Viber or Telegram.
A conference fee of EUR 800 is applicable to the 2nd delegate (if your organization does not submit a poster by the specified deadline – visit our poster page for more info) and third delegate, and will be invoiced to the participant in the name of the Leukemia Patient Advocates Foundation, Switzerland, in advance of the meeting. The conference fee covers:
- Maximum 4 nights of accommodation.
- Local transportation from Vilnius airport to the conference and back.
- Food and beverage (breakfast, lunch Friday to Sunday and dinner Friday and Saturday only), during the conference only.
- Free Wi-Fi internet in conference rooms, and in bedrooms too.
- The general costs of the conference.
*Note: The Conference fee DOES NOT cover Thursday Lunch or Dinner & Sunday Dinner.
It is the responsibility of the second and third delegate to arrange their travel to Vilnius International airport (e.g. flights). The conference fee does not cover incidental costs like bar, mini-bar, phone calls, taxi costs, upgrades for double rooms, relatives attending the conference, and any other non-official activities.
Payment of the conference fee must arrive before the start of the conference. It must also be paid in case of cancellations after 20th April 2024. The conference fee should be paid by wire transfer to the foundation. Should another postal address be required on the invoice for the conference fee, the delegate must provide a note during the electronic registration process, stating the full postal address and the name of the organization who will pay the conference fee.
Conference fee and travel costs for representatives of the sponsors
Sponsors’ delegates are also expected to register on our Horizons Platform. Room bookings will then be made by the CML AN organizing team. Sponsor representatives are expected to settle their room costs at the hotel. We will organise their individual local transport to the conference venue if
they provide us with their flight details at least two weeks before the conference. Costs for attending the conference, including the daily delegate rate and all meals, will be covered by us and will not be invoiced to pharma representatives.
If you have any Questions?
If you need further information please contact Lidija our Head of Member Relations, Events & Programme Manager on email: [email protected] or on Tel: +389 78388235 through WhatsApp, Viber or Telegram.
Arrival, departure dates and times
Arrival date: Thursday 23rd May 2024
CML Horizons 2024 will kick off on May 24 at 10:00 am local time with a CML 101 session (a must for newcomers) followed by in-person regional sessions (mandatory), and with a welcome lunch at noon before the official opening session at 13:30 local time.
Depending on traffic, you’ll need approx. 20 minutes to get from the airport to the hotel. Arrangements will be made for a shuttle service from the airport to the hotel (see details below).
We will depart either on Sunday, 26th May 2024 or on Monday, 27th May 2024, depending on the flight schedules. We recommend that flights do not depart before 16:30 on Sunday in order to be able to attend all sessions.
Travel of patient advocates, steering committee and speakers
Our team will arrange flights for the first delegate from the patient organisation, Steering Committee, as well as speakers. If this applies to you, please refrain from booking your own travel. On the registration form, please specify your preferred departure date and time, your preferred origin airport, , etc. In addition, please let us know what day and time you would like to return. Taking into account the limited budget of our non-profit organization, the travel agency will do its best to book your flights based on your preferences. Getting the best available rate is important – it increases every day closer to the conference – so please complete this process as soon as possible.
It is expected that the second and third delegates from the same organisation and those from Pharma sponsors will arrange their own travel to the Vilnius International airport (e.g. flights).
Free transportation will be provided from the airport to the conference venue and back again.
After booking your flights, please provide Lidija from our management team email: [email protected] with your travel details so we can arrange your local transport and accommodation accordingly. These details should be provided no later than 1 month before the meeting on 24th April 2024.
Listed below are the contact details for our travel agents All Tours:
Email: [email protected]
In case of emergencies: Avigail’s mobile number +972 504 265 880 or Nimrod’s Mobile: +972 504 265 878
For any of your travel queries please copy Giora Sharf at: [email protected]
Travel of sponsors representatives
You should book your own flights. Please send us your flight details so we can arrange your transfer to the hotel and book a room accordingly. You will pay for the room directly at the hotel.
For any questions, please contact Lidija our Head of Member Relations, Events & Programme Manager on email: [email protected] or on Tel: +389 78388235 through WhatsApp, Viber or Telegram
How To Get a Visa to Vilnius: Tips and Advice
The nationality of the traveler determines whether or not a visa is required. Click here to check if you need a Schengen entry visa to enter Lithuania: https://keliauk.urm.lt/en
After checking the link, if you are required to obtain visa to enter Vilnius, you must submit your registration for attending CML Horizons 2024 by 28th February at the following registration link: https://cmlhz.cme-congresses.com/registration/
This early registration deadline is crucial to facilitate timely visa appointments and document processing. Once the team has confirmed your registration and sent you the necessary support documents, we strongly encourage you to promptly initiate the visa application process. Taking swift action will aid embassies and visa agents in having sufficient time for processing. Your prompt attention to these deadlines is greatly appreciated, as it enhances the likelihood that all participants can fully engage in this enriching event without facing logistical challenges.
Lidija, our Head of Member Relations, Events & Programme Manager, will supply you with accompanying (supporting) documentation once your application has been approved by the Horizons team.
Accompanying (supporting) documents that will support your visa application will be:
- Flight Itinerary
- Hotel Confirmation
- Invitation letters by:
- Local Patient organisation – Lithuanian Cancer Patient Coalition (POLA)
- CML Advocates Network – LePAF that will be detailing that all costs including travel, hotel food will be covered by LePAF
The processing time for a Schengen visa is approx. 20 calendar days however it may take longer and up to a few months. Please arrange your appointment to submit your application immediately after you receive your supporting documents from Lidija. You may apply up to six months before the start of the intended visit. As mentioned above the processing time may be longer if you are missing any documents or if it is a busy time of year. For this reason, you should contact Lidija before applying.
We would like to remind you that you need to make sure you have valid travel documents with a valid passport for at least six months, and if you need help, please do not hesitate to contact Lidija at email: [email protected] or by mobile: +389 7838 8235 (available on; WhatsApp / Viber & Telegram)
City of Vilnius
Vilnius, the capital of Lithuania and the hometown of our former chair Šarūnas Narbutas, is a city that seamlessly intertwines its rich historical tapestry with a modern and vibrant atmosphere. The heart of Vilnius lies in its UNESCO-listed Old Town, a maze of narrow cobblestone streets lined with beautifully preserved medieval architecture. Dominated by the imposing Gediminas Castle perched atop a hill, the Old Town enchants visitors with its Gothic churches, baroque palaces, and charming squares. Strolling through Pilies Street, one can absorb the essence of the city’s past, where each building whispers stories of centuries gone by.
The city’s skyline is adorned with a diverse array of church spires, including the iconic Three Crosses on Bald Hill, offering panoramic views of the surrounding landscapes. Vilnius Cathedral, a symbol of national pride, graces the Cathedral Square and serves as a significant religious and cultural landmark. The contrasting architectural styles, from the medieval to the neoclassical, create a visual symphony that captivates those exploring the city.
Vilnius not only embraces its historical roots but also fosters a dynamic contemporary culture. Užupis, often referred to as the artists’ republic, exudes a bohemian spirit. This self-declared independent district features eclectic street art, avant-garde galleries, and a laid-back ambiance that encourages artistic expression. The city’s commitment to creativity is further exemplified by its numerous cultural festivals, theaters, and a thriving culinary scene that melds traditional Lithuanian flavors with innovative twists. Vilnius, with its harmonious blend of old and new, offers a captivating experience for those seeking a journey through time and culture.
Conference Venue:
Radisson Blu Lietuva Hotel, , located at Konstitucijos Av. 20, Vilnius, LT-09308, Lithuania
Click here
In addition to improving their capacity to meet the needs of their constituents, we hope that this meeting will optimize their advocacy activities. You will have the opportunity to present your advocacy experience at the best practice sharing session, which will be held as a plenary session.
This year’s CML Advocacy Best Practice session will take place on Friday afternoon, 24th May 2024. In the abstracts, advocates will present very brief presentations and discuss patient advocacy in a concise, focused manner. A key objective of the session is to facilitate the sharing and discussion of best practices between participants. This session invites participants to submit abstracts on CML activities they participated in during the previous 12 months.
After reviewing the abstracts, the CML Abstract Committee will select the best practices that will be presented during the session.
Please visit our CML Horizons webpage on how to submit an abstract or in our invitation email to register for CML Horizons. Alternately you can contact Lidija at [email protected] and she will send you the template and abstract form.
CML Advocacy Poster Area at CML Horizons 2024 Hybrid Conference
An exciting addition to this year’s program is the Poster Session, providing an interactive platform for sharing insights and innovations. There is a whole session dedicated to posters in our programme and we will display posters outside the main meeting room in a designated area.
As an enticing incentive, delegates presenting a poster not only contribute to the collective knowledge pool but also have the chance to bring a second delegate where conference fee will be waived for the second delegate. The best part? We’ll take care of printing the poster for you, ensuring a seamless and impactful presentation.
Take this opportunity to have a second delegate attending this year and for your organistion to showcase the key activities at the conference and to learn about the initiatives and experiences of other CML organizations from around the world. Make sure your organization is represented on a worldwide platform and share activities, like its annual activity or a special project that made an impact on the CML Community in your country.
Bring a second delegate and be in the running to Win the Best Poster Award!
During the conference, there will be an opportunity to vote (once only per organization) for the best poster and we will announce the winners on Sunday, 26th May 2024.
Let your creativity run wild!
If you are not sure how to create a poster, you can use the poster guidelines and template that was sent in your invitation to register email, visit our Horizons 2024 Conference page on our website, or contact Lidija for the template by email: [email protected]
At CML Horizons 2023, the community elected its eight global “CML Horizons Steering Committee”, consisting of CML patient advocates from North America, Middle East and Africa, Western Europe, Latin America, Asia & Pacific and Central and Eastern Europe & West Asia regions.
Our Steering Committee is made up of expert CML Patient Advocates and is intended to serve as a leading team member for the CML community by providing support and help to implement CML Horizons annual meetings, as well as other projects, led by the CML Advocates Network.
The current term CML Steering Committee from Western Europe, Central & Eastern Europe and West Asia and Middle East & Africa regions is coming to an end at “CML Horizons 2024”, and hence we would like to ask the community to nominate candidates for the upcoming elections. If you are from these regions, this is your opportunity to become an active and professional CML Patient Advocate and empower yourself as well as your region. If you feel you can contribute, please submit your nomination by sending us the nomination form (details of how to submit are in the form) that was in your invitation to register or visit our Horizons 2024 Conference page on our website.
The CML Steering Committee consists of one elected representative from each of the six major regions:
Asia & Pacific
North America
Latin America
Middle East & Africa
Western Europe
Central and Eastern Europe & West Asia
plus, the three CML Advocates Network founders as permanent committee members.
Deadline for nominations: 24th April 2024
To nominate a candidate for the election of the “CML Steering Committee 2024-2027”, we would like to ask your patient organisation to submit the nomination form by 24th May 2024. If you represent that organisation, you may also nominate yourself and send the completed form to the email: [email protected]
The nomination needs to state your motivation and contribution to the committee on behalf of your region, your history and vision as CML advocate, your English language skills, and whether you are willing to commit significant time for teleconferences, meetings and emails to bring the community and conference to the next level.
Every CML Advocates Network member organisation can nominate only one candidate from their region. If you represent that organisation, you may also nominate yourself. A list of CML Advocates Member organisations can be found here: http://www.cmladvocates.net/members
Nomination form has been attached in the invitation to register email sent to members from Western Europe, Central & Eastern Europe and West Asia and Middle East & Africa regions. If you need another form, please do not hesitate to contact Lidija at [email protected]
Elections
Elections will be held during the mandatory in-person regional meeting during the conference on Friday morning at 10:45am local time. All voting will occur during the meeting with 1 vote per organisation. If you have any questions, you can reach out to your regional leader or contact Lidija our Head of Member Relations, Events & Programme Manager on email: [email protected] or on Tel: +389 78388235 through WhatsApp, Viber or Telegram.